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Meeting Space Requests

Meeting Spaces

If a company wishes to conduct a meeting or event at the Convention Center during AMCP 2020, there are different locations and opportunities available. Choose the option best for your organization.

Meeting Space in The Expo

Corporate members and exhibiting or sponsoring companies may secure private meeting space in the Expo adjacent to the show floor. The meeting room rental includes a 10×20 hard-walled room with carpet, a table, four chairs, a company ID sign (22×26 in chrome easel), and key (meeting room is lockable). Additional and/or furnishings, AV, F&B, etc. can be ordered at client expense.

Meeting Rooms can be utilized on Wednesday, April 22 from 2pm-8pm, on Thursday, April 23 from 7am-7pm, and Friday, April 24 from 7am-11am.*

* Security will be alerted and you/your colleagues will have access during non-Expo Hall hours.

Email Laura Larson, Assistant Director, National Meeting Sales (llarson@amcp.org) for rates, term & conditions, and additional information.

Fees:

  • Corporate Member: $5,900
  • Non-Corporate Member: $6,900

Meeting Room Location within AMCP Contracted Space at the George R. Brown Convention Center

This meeting space is in close proximity to AMCP scheduled events.

Internal company meetings may be hosted within AMCP contracted space at the convention center starting at 9:00am on Monday, April 21 through Friday, April 24 at 12:00pm. Meal functions, receptions and advisory boards may only be hosted outside of official AMCP scheduled events (please reference the Agenda tab).

Permitted times for Meal Functions, Receptions, Advisory Boards:

  • Tuesday, April 21: All day available
  • Wednesday, April 22: After 7:45 pm
  • Thursday, April 23: After 5:30 pm
  • Friday, April 24: before 12:00pm

Rental Fees Per Room Requested:

  • Tuesday, April 21: $1,500
  • Wednesday, April 22: $2,500
  • Thursday, April 23: $2,500
  • Friday, April 24: $1,000

*Price is per event, per day, and is for each meeting request. Space is first come, first served.

Meeting space within convention center contracted space Application Form.

Note that all audio visual, and food and beverage expenses are the responsibility of the purchasing company.

Once your meeting space request has been approved, AMCP staff will contact you with your room assignment and vendor contact information for both catering and AV.

Meeting Room at the headquarters hotel (Hilton Americas)

Internal company meetings may be hosted within AMCP contracted space at the Hilton Americas starting at 9:00am on Monday, April 21 through Friday, April 24 at 12:00pm. Meal functions, receptions and advisory boards may only be hosted outside of official AMCP scheduled events (please reference the Agenda tab).

Rental Fees Per Room Requested:

  • Tuesday, April 21: $1,500
  • Wednesday, April 22: $2,500
  • Thursday, April 23: $2,500
  • Friday, April 24: $1,000

Meeting Room at other AMCP contracted hotels (Marriott Marquis, Embassy Suites, or the Four Seasons)

Once we receive your request and application fee, we will connect you with your selected AMCP contracted hotel.  The hotel will then assign space and rates. 

Internal company meetings may be hosted within AMCP contracted space starting at 9:00 am on Monday, April 21through Friday, April 24 at 12:00pm. Meal functions, receptions and advisory boards may only be hosted outside of official AMCP scheduled events (please reference the Agenda tab).

Booking Fees:

  • Corporate Member: $750
  • Non-Corporate Member: $1,000

Note that the hotel may charge an additional room rental fee in addition to the AMCP booking fee. All audio visual, and food and beverage expenses are the responsibility of the purchasing company.

Hotel meeting space outside of the Hilton Americas AMCP contracted space  Application Form.

Contact Ms. Julian Greer, Senior Manager, Meetings and Forums at jgreer@amcp.org with questions regarding meeting space in conjunction with AMCP 2020.