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Call for Satellite Symposia

SLOTS SOLD OUT

AMCP invites proposals for fully funded
satellite symposia to be presented in conjunction with AMCP 2020, being held April
21-24, 2020 at the George R. Brown Convention Center in Houston, Texas.
Although AMCP cannot guarantee attendance, history indicates that approximately
50-150 pharmacists and other health care professionals attend these continuing
education activities.  Topics that are broad in appeal, applicable to
managed care and well-timed are likely to attract the largest attendance.

AMCP 2020 is anticipated to attract
approximately 4,000 managed care pharmacists and other health care
professionals interested in health care information and issues viewed from a
population perspective, rather than at the patient-practitioner level.

Benefits of Conducting
a Satellite Symposia

All funded and accepted satellite symposia
will be assigned to a room in the George R. Brown Convention Center during
times that do not conflict with AMCP’s education session activities and Expo
Hall hours.

Your symposium fee
includes:

  1. An assigned meeting
    room in the George R. Brown Convention Center with classroom-style seating to
    accommodate 150 attendees.
  2. Stanchions and rope for registration check-in.
  3. Two (2) complimentary session trackers.

Promotion to all registered meeting attendees via the following
promotions:

  • Featured one-time in
    the Attendee Newsletter emailed to all registered meeting attendees four (4)
    weeks leading up to the meeting (one each week).
  • Featured one-time in
    AMCP’s Daily Dose:  AMCP’s members automatically receive the exclusive
    members-only Daily Dose delivered via email each weekday morning.
  • AMCP’s social media
    outlets (e.g., Facebook, Instagram, and Twitter).
  • Specific program
    listing on the AMCP 2020 meeting website, with a link to your event pre-registration
    page (if applicable).
  • Listing in the Program
    and Event Guide distributed to all registered meeting attendees.
  • Listing in the AMCP
    2020 Pocket Guide
  • App.
  • Satellite Symposia can
    invite locals with no registration required to attend AMCP 2020.

Additional
Promotional Opportunities

  1. re-meeting registration mailing list rental.  The AMCP pre-meeting list includes name, company, title and mailing address. The pre-meeting list will be available Wednesday, Feb 19, 2020, containing approximately 1,800 names.  The renting organization must be an official meeting participant (exhibitor, sponsor, satellite symposia, theater or industry workshop provider). AMCP corporate members (or their third-party representatives) receive a substantial discount off rental rates. Rental lists are provided for direct mail purposes only; emails and phone numbers are not included.  The list is limited to one-time use and a sample piece must be approved by AMCP in advance. Payments must be received before the list is provided. To order, simply complete the Request Form and Agreement at the link provided below.  Request Form and AgreementNote:   AMCP is the only organization authorized to sell the AMCP 2020 attendee list.   There are several groups that are fraudulently selling our list claiming to have the official attendee list or misrepresenting themselves as agents of AMCP.  Questions?  Contact Laura Larson, Assistant Director of National Meetings Sales at llarson@amcp.org.
  2. AMCP Membership Lists (these are available in advance of the pre-registration list can be used to supplement any subsequent pre-registration list mailing) Direct inquiries to maillist@amcp.org.
  3. Door Drops:   Companies that are participating in the Expo, conducting an AMCP-sanctioned Satellite Symposium, or sponsoring an event in conjunction with AMCP 2020 are eligible to conduct a door drop to promote their event. Questions please contact Julian Greer, Senior Manager, Meetings and Forums at jgreer@amcp.org.
  4. NOTE: Journals/Magazine issues and supplements are not permitted.  
  5. Advertise in the Program and Event Guide:

Note: to advertise in the Program and Event
Guide you must be an exhibitor, sponsor, or affiliated with an approved AMCP 2020
event.  For more information, contact Laura Larson at llarson@amcp.org.

How to Apply

The Satellite Symposia Contract Application
must be completed in its entirety online and by paying one-hundred percent
(100%) of the satellite symposium fee of $17,500. If said Contract Application
is accepted by AMCP, it shall become binding upon both AMCP and the medical
education company with respect to the assigned time slot and the use thereof
and all other matters included in the online Satellite Symposia Guidelines
webpage. Any point not specifically covered in these rules is subject to the
decision of AMCP, whose decision shall be final. Please email proof of funding
to Maria Miranda, Senior Coordinator, Education at mmiranda@amcp.org after
online application and payment are submitted.

Note:  Slot
assignment confirmations will not be given until all specific time slots are
filled. For details please refer to the “Time Slot Criteria and Associated
Fees” on this webpage.

Time Slot Criteria and
Associated Fees 

Please rank your top three (3) time slots on
the online application.  AMCP will make every effort possible to not schedule
like topics at the same time.

  • Satellite Symposia slot assignments will be made based on the order of application receipt, slot availability and content after all 14 slots are filled.
  • If another organization has proposed a very similar topic for the same date and time slot, the second application will be assigned their alternate date and time slot selections.

Satellite Symposia
Requirements

  • Only fully funded live
    satellite symposia activities will be considered. Written funding confirmation
    (e.g., letter of agreement or email confirmation) and 100% symposia fee must be
    paid online at the same time as the application is submitted by sending an email
    to Maria Miranda at mmiranda@amcp.org.
  • The live satellite
    symposium activity must offer continuing pharmacy education (CPE) credit
    through an approved provider accredited by the Accreditation Council for
    Pharmacy Education (ACPE).   It is the responsibility of the planning
    and/or medical education company to arrange for an ACPE-accredited provider to
    serve as the provider for the education activity.  Symposia also may (and
    are encouraged to) offer continuing education credit for physicians and nurses.
    AMCP will not assume responsibility for the development, planning or providing
    continuing pharmacy education (CPE) credit for non-commercial
    industry-supported symposia.
  • AMCP reserves the
    right to change the dates and times of accepted symposia.
  • Satellite symposia may
    not charge a separate registration fee (i.e., a fee over and above the
    registration fee paid to attend the AMCP 2020.)
  • All speakers and
    moderators for non-commercial industry-supported events must be registered for
    AMCP 2020.  They must be wearing their AMCP 2020 meeting badge to be
    admitted to their assigned room at the convention center.  The planning
    and/or medical education company coordinating the non-commercial industry supported
    event is responsible for ensuring all speakers and moderators are registered in
    advance of the session.  A one-day meeting registration rate is available.
    The planning and/or medical education company staff members who are staffing
    the activity are not required to be registered for AMCP 2020.
  • Attendee check-in,
    audiovisual equipment (Standard Audio-Visual room-set to
    include one (1) LCD projector, one (1)
    projection screen, one (1) lectern mic, two (2) table mics, and one (1)
    podium, and ordering and payment for catering are the sole responsibility of
    the planning and/or medical education company conducting the satellite
    symposium. Freeman is the exclusive provider of Audio-Visual set-ups and
    catering must be arranged directly through AMCP’s contact at the George R.
    Brown Convention Center after your slot has been confirmed.
  • All promotional
    materials such as door drops, brochures, signage, App
    listings, online invitations, publications print/online, website banners, advertisements
    in other publications, or emails must be reviewed and approved by AMCP before
    being published or disseminated.  There will be a 24-hour turnaround time
    for this process.  Please factor this requirement into your production
    timeline.

Satellite Symposia
Selection Criteria

  • Clarity and completeness. Applications should be written in a manner
    that clearly, concisely, and logically conveys the intended content. The
    description of the symposium should provide enough information to enable
    reviewers to envision the content and flow of the presentation. Note that all
    information requested on the Submission Checklist must be supplied.
  • Relevance and appeal to managed care
    pharmacists
    . Satellite symposia
    should be relevant to the interests, programs, initiatives, or practices of
    pharmacists (and, if applicable, other health care practitioners) working in
    managed care environments or seeking to increase their knowledge of the
    management and coordination of clinical, pharmacy benefit, and pharmacy care
    programs. Timely topics that are broad in appeal, applicable to managed care
    are likely to attract the largest attendance.
  • The originality of the subject matter. Satellite symposia should highlight
    real-world examples of innovations in managed care and/or include information
    of interest primarily for pharmacists, and optional for physicians and nurses.
  • Balance/no commercial bias. Satellite symposia must provide an in-depth
    presentation with fair, full disclosure and equitable balance. Satellite
    symposia may not endorse a specific commercial drug, product, or service.
    Applications written in a manner that appears to promote a specific drug,
    product, pharmaceutical manufacturer, or commercial service will not be
    considered.

Fee Refund Policy for
Cancellation by the Satellite Symposium

Cancellation by a medical education company
must be submitted in writing to Maria Miranda at mmiranda@amcp.org.  Medical Education Companies canceling
a symposium are eligible for a refund, as follows:

  • Cancellation before 5:00
    pm ET January 2, 2020: 50% refund of total symposia fee.
  • Cancellation after
    5:00 pm ET January 2, 2020: AMCP will retain the full price of the symposia fee
    as liquidated damages.

Note: Any fees remitted to AMCP for symposia
cancellation may not be forwarded nor transferred to another amcp meeting,
attendee registration, or any other purpose.

Enduring Activity
Option

AMCP offers the following option for
repurposing your satellite symposium as a supplement to the Journal of Managed
Care & Specialty Pharmacy (JMCP), which reaches 27,000 medical directors
and pharmacy directors of health plans, PBMs, HMOs, and large health systems.
Supplements may be online only or online + print (accompanying an issue of
JMCP).   Complete information about JMCP supplements – can be found
by visiting http://www.jmcp.org/.

Satellite Logistics

Room Set-up and Size

AMCP has final discretion on all room sets.
The room set cannot be changed.   Satellite Symposia rooms will be set classroom
style for approximately 150 participants.

Satellite Symposia
Signage and Rules 

Three (3) signs allowed ONLY:

  • One (1) professionally
    produced sign, may be displayed outside your assigned room.
  • One (1) professionally
    produced directional sign in the hall leading to the symposium activity site.
  • One (1) professionally
    produced sign, to be displayed on a marquee board at the registration
    area.  This sign may not exceed 22” X 28”.

Signs can be placed for the 6:00 am satellites
at noon the day prior.  Signs for the 6:00 pm satellites can be placed at
8:00 am the day of their evening symposium activity.

  • Satellite symposia
    managers must remove signage immediately following their activity.  AMCP
    will provide easels for signage display in your assigned symposium room.
  • Posting additional
    signage elsewhere in the George R. Brown Convention Center is prohibited and
    will be removed by an AMCP staff member.
  • Human-directional solicitation
    is prohibited in the pre-function areas prior to the start of your satellite
    symposium activity or during the meeting.

Satellite Symposia
Food & Beverage

All satellite symposia are encouraged to
provide a food function; however, it is not required. Please
contact the George R. Brown Convention Center catering contact
listed below to arrange your food & beverage needs.  You will have
access to your assigned room one hour before your scheduled symposium. Please
be aware that your symposium, including the food & beverage function, may
not exceed the scheduled time frames.
Please note:  No alcohol consumption bar is permitted and catering
is only allowed outside of the session room.

Catering Contact Information

Coming Soon, please continue to monitor this web page for updates.

Food functions cannot start
before the scheduled event (i.e., before 11:00 am or 6:00 pm on Tuesday, April
21, before 6:00 am or 6:00 pm on Wednesday, April 22, before 6:00 am or 6:00 pm
on Thursday, April 23 and before 6:00 am on Friday, April 24).
Please conclude your symposium at your confirmed time slot (times noted on
confirmation letter) and make sure to remove all materials and signage for the
room to be clean and prepared for the next program. You will need to identify
your symposium name and room number when contacting catering, and all expenses
related to catering will be the responsibility of the symposium host.

*Please do not contact the catering department
at George R. Brown Convention Center regarding your room assignment.
Rooms are assigned by AMCP.  Room assignments will be sent via email after
the rooms are approved and confirmed.

Satellite Symposia
Audio Visual

AMCP contracts with Freeman Audio Visual as
its exclusive supplier of all Audio-Visual services throughout the meeting.
Note that AMCP requires all symposia to utilize its "standard AV room set”
(LCD projector, screen, WIFI, podium mic) to maintain the consistency of
quality and presentation throughout the meeting. Expenses for AV set are the
sole responsibility of the planning and/or medical education company
coordinating the industry supported satellite symposium and are not included in
the satellite symposia fee that is paid to AMCP.

Freeman Audio Visual contact information is
listed below:

Audio Visual Contact
Information

Bob Harms
Freeman Audio Visual
Email: Bob.harms@freemanco.com
Tel:  210-336-5303

Internet Fee For
Webcast/Simulcast

If you elect to purchase a higher speed
internet access to webcast your satellite symposium, you will be responsible
for those additional internet charges from the venue.

Shipping of Satellite
Symposia Materials

The
shipping of materials and storage are the sole responsibility of the planning
and/or medical education company presenting the non-commercial industry-supported
symposium activity.    On Tuesday, April 21, lunch and dinner symposia
will ship their materials directly to their attention at their hotel.  All
other symposia may elect to ship their materials to the George R. Brown
Convention Center through Freeman, advance shipping labels will be emailed to
the program managers or can elect to ship to their attention at their hotel.  Questions?  Contact
Christine Hennessey | Freeman | Christine.Hennessey@freemanco.com | 508-894-5067

Satellite Symposia
Pre- Registration

Pre-registration arrangements are the
responsibility of the planning and/or medical education company and must not
charge
 an additional fee to AMCP 2020 registrants. The activity
listing and pre-registration link will be posted on the AMCP 2020 meeting
website, linking to the activity provider’s online pre-registration site. AMCP
will also forward all inquiries the public may have regarding your satellite
symposium to the designated contact manager. Please make sure to note on your webpage that local folks do not
need to pick up a badge at AMCP’s registration desk to attend your symposium
.

Satellite Symposium
Application Submission Checklist

  • Satellite symposium
    title—should appear in upper case and lower-case letters (using traditional
    capitalizing) and must reflect the actual content of the presentation.
  • Program description —a
    comprehensive summary of the content and flow of the symposium (maximum 350
    words).
  • Learning objectives—
    include at least three specific, measurable learning objectives that define
    intended outcomes for the audience and complete the statement: “At the
    completion of this activity, participants should be able to….”
  • Target audience—please
    specify whether the symposium is intended for pharmacists, pharmacy
    technicians, physicians, nurses, etc.
  • Name of
    ACPE-accredited provider that will award CPE credit for the symposium.
  • Contact hours of CPE
    credit (or CEUs) to be awarded.
  • Name of accredited
    providers of CME and CNE credit (if applicable).
  • Source(s) of
    commercial grant support.
  • Detailed program
    agenda (with time allotments).
  • List of
    confirmed/invited faculty (e.g., full name, academic degrees, job title, work
    affiliation/company, city and State).
  • Biographical
    sketch—one paragraph summarizing the qualifications of each confirmed/invited
    faculty member. Please do not submit complete CVs
  • List the primary
    contact and program manager for the symposium activity.

Questions?

Maria Miranda | Senior
Coordinator, Education | mmiranda@amcp.org

or 703-684-2644